The MCYPAA Committee

• Maintains an understanding of the committee bylaws.

• Responsible for the overall function of the committee.

• Reviews the agenda with the Secretary before agenda distribution.

• Ensures all old business and other issues are included in the agenda.

• Opens and maintains meetings in a reasonable order.

• States and puts to a vote all motions properly seconded.

• Announces the results of all votes.

• Keeps up to date with committee and subcommittee activities to guide and steer.

• Keeps accurate records of all committee transactions.

• Controls flow of money pursuant to committee approval.

• Gives financial reports at committee meetings.

• Submits financial statements quarterly.

• Makes deposits and disbursements.

• Possesses all bank and Venmo statements.

• Maintains all accounts, which are subject to inspection.

• Receives and records money at MCYPAA events.

• Ensures the 7th Tradition basket gets passed and suggested donations are collected.

• Pays bills in a timely manner.

Chair

Current Chair and Co-Chair:

Tyler D. and Medha S.

Treasurer

Current Treasurer:

Mike M.

• Write the agenda for each business meeting. Review with Chair.

• Records minutes of all business meetings. Provides previous meeting minutes for approval of the committee.

• Furnishes information from records upon request.

• Maintains attendance records of elected members & members-at-large. Notifies Chair of absences.

• Maintains committee contact list. Send out roster to committee.

• Works with Webmaster to answer all correspondence promptly.

• Maintains committee bylaws.

• Enforces and maintains rules of procedure.

• Distributes updated bylaws to each new committee members and members-at-large (upon request).

• Ensures the meeting is being conducted by the committee’s procedures.

• Conducts an introductory bylaws course at the beginning of the term for newly elected Chairs.

• Schedules additional courses for partial-term members.

• Conducts a bylaws review meeting at the end of each committee term.

Secretary

Current Secretary:

Open

Bylaws

Current Bylaws:

Hudson G.

• Finds locations and arranges events that promote unity and recovery (may include online platforms).

• Responsible for creating and running event subcommittee meetings where events will be planned.

• Presents a full proposal from the event subcommittee meetings to the committee at for approval. Proposals should always include date, time, location, theme, and proposed budget

• Works closely with the Graphics to create event flyers.

• Include contact information on all event flyers.

• Maintain and utilize various social media outlets.

• Maintains a list of all previously-used and potential event sites with pertinent information including: contacts, capacity, capabilities, and restrictions.

• Researches and forges relationships with possible hotels and sites in Marin County.

• Learns and accepts responsibility for any necessary permits for hosting events in public spaces.

• Secures bids from two or more hotels or sites that would accommodate the needs of an event.

• Works in collaboration with the Events and recruits any help necessary to contact and negotiate with hotels.

Events

Current Events:

Open

Facilities

Current Facilities:

Drew C.

• Maintains working knowledge of graphic design

• Designs event flyers.

• If necessary, proposes budget to committee for flyers.

• Finalizes designs with the Chair, Events, and one other committee officer prior to printing and/or distribution.

• Prints and/or distributes all event flyers and materials to Outreach and committee members for wider distribution prior to the events.

• Designs merchandise, banners, and logos to be approved at committee business meetings.

• Designs and prints signs for events.

• Maintains digital archives (flyers, minutes, financial information, bylaws, and all other documents).

• Furnishes records from the digital archive upon request.

• Maintains website and social media pages, updating them with event information and utilizing them for communication with other YPAAs.

• Moderates social media feeds.

• Works with the Secretary to answer all correspondence promptly and to the will of the committee.

• Train incoming officers for position and be available for questions and any help needed for 3 months.

Graphics

Current Graphics:

Open

Webmaster

Current Webmaster:

Cody F.

• Promote connection, fellowship, and collaboration within the committee and between other YPAA committees.

• Support committee morale and bonding by planning and executing informal committee events.

• Enlist volunteers to execute unity events.

• Organize a minimum of 6 unity gatherings per term.

• Collaborate with the Events.

• Collaborate with Communications.

• Ensure no business talk at unity events—just fun!

• Promote the first tradition: personal recovery depends upon AA unity.

• Utilize Mass Text Messaging and email to notify all current committee members of any upcoming subcommittee meetings, events, unity events, business meetings, and traditions studies, including time and location information.

• Utilize Mass Text Messaging and email to send event flyers to all members on our Event mailing list.

• Maintain our contact lists.

• Ensure these channels are not used to distribute anything but AA-related information within the spirit of the Traditions.

Unity

Current Unity:

Hudson G.

Communications

Current Communications:

Open

• Cultivate strong participation within the committee and the broader recovery community, especially among newcomers and underserved members.

• Identify and break down barriers to participation.

• Attend local meetings and business meetings in the Marin County area to announce our events and offer our services.

• Reach out to young people and members of Alcoholics Anonymous to invite them to join MCYPAA.

• Utilize various social media outlets to accomplish inreach goals.

• Promote MCYPAA events, in accordance with the Twelve Traditions of AA, to areas outside of Marin County.

• Create outreach subcommittees to conduct outreach efforts.

• Communicate all co-hosting opportunities with other YPAA groups to our Events team.

• Provide information regarding all upcoming YPAA events at our business meeting.

• Build relationships with surrounding YPAAs.

• Utilize various social media outlets to accomplish outreach goals.

Inreach

Current Inreach:

Open

Outreach

Current Outreach:

Open

• Build the bridge between MCYPAA and the larger service structure of Alcoholics Anonymous.

• Represent MCYPAA at district meetings.

• Represent MCYPAA at Area Assemblies.

• Report to MCYPAA the needs and services of the Districts and Area Assembly.

• Educate the committee about General Service, including structure, how decisions are made, and how MCYPAA can get involved.

• Serve as a guardian of AA's Twelve Traditions and Twelve Concepts for World Service within MCYPAA.

• Serve as connector between MCYPAA and the San Francisco and Marin Intergroup office.

• Represent MCYPAA at Intergroup meetings.

• Report to MCYPAA the needs and services of the Intergroup committee, including hotline shifts, literature sales, H&I panels, public information efforts.

• Report to Intergroup all MCYPAA needs and services.

• Encourage joint efforts between MCYPAA and the San Francisco / Marin Intergroup office.

• Share announcements about MCYPAA events and keep MCYPAA visible in the local fellowship.

General Service Liaison

Current General Service Liaison:

Open

Intergroup Liaison

Current Intergroup Liaison:

Open

• Connect MCYPAA to alcoholics who cannot get to regular meetings—those in hospitals, treatment centers, detox centers, jails, rehabs, and other facilities.

• Represent MCYPAA at local H&I meetings.

• Organize panels where MCYPAA members go into facilities to share experience, strength, and hope (especially Marin County Juvenile Hall).

• Serve as Liaison to the Local H&I Committee.

• Bring back H&I opportunities to MCYPAA (open panels, literature needs, training sessions).

• Educate MCYPAA about H&I service.

• Help alcoholics leaving treatment centers, detox centers, or correctional facilities get connected with AA in the outside world—especially in their first crucial 24–48 hours after release.

• Match volunteers with newcomers (by gender and location) to help them attend their first outside AA meeting.

• Collaborate with treatment center staff or H&I panels to identify clients nearing discharge who want help connecting with AA.

• Educate MCYPAA about Bridging the Gap.

Hospitals & Institutions

Current Hospitals & Institutions:

Open

Bridging the Gap Liaison

Current Bridging the Gap Liaison:

Open

• Lead the creation of the formal proposal that presents MCYPAA as the best choice to host the annual All California Young People in Alcoholics Anonymous (ACYPAA) conference.

• Showcase the committee's ability to host the conference.

• Ensure the MCYPAA vision, service experience, and organizational strength all come together on paper.

• Compile and gather required documentation and materials, including letters of support (intergroup, district, area), committee reports, financial reports, contracts, proposals, prior event history, etc.

• Create a welcoming, inclusive, and comfortable environment for everyone attending meetings, events, and conferences—particularly newcomers and guests.

• Make people feel seen, heard, and welcomed—especially if they came alone, are new to AA, or are from out of town.

• Arrive early to set up coffee and refreshments.

• Coordinate the purchase and sale of snacks, drinks, and supplies for events.

• Perform inventory before and after all events.

• Responsible for storage of all food and supplies.

• Assist in formulating a budget for event proposals.

Bid Package

Current Bid Package:

Open

Hospitality

Current Hospitality:

Open

• Design and coordinate program schedules—the core AA content of every MCYPAA event (meetings, panels, workshops, speaker lineups, entertainment, or spiritual activities).

• Select and coordinate speakers and panelists.

• Build panels with strong AA experience and diverse representation.

• Format the event schedule for flyers, programs, or digital materials.

• Coordinate with Graphics for printing and/or distribution.

• Handle event flow and transitions between sessions.

• Stay rooted in AA’s Fifth Tradition through literature: “Each group has but one primary purpose—to carry its message to the alcoholic who still suffers.”

• Ensure AA-approved literature is available, accessible, and present wherever it's needed—especially at events, meetings, and panels.

• Coordinate literature purchases or donations from Alcoholics Anonymous World Services or the local Intergroup offices.

• Educate others about AA literature

• Stay within budget set by the Treasurer.

Programs

Current Programs:

Open

Literature

Current Literature:

Open

• Ensure that events are safe, welcoming, and spiritually grounded, as well as physically secure.

• Uphold AA Traditions, event guidelines, and common sense boundaries.

• Choose to be male security, female security, or non-binary security.

• Address disruptive, unsafe, or inappropriate behavior with compassion, boundaries, and discretion.

• At larger events, recruit trusted volunteers to serve as "Security Reps on Duty."

• Establish and communicate basic event rules.

• Serve as a bridge between MCYPAA and newcomers—often those with less than a year of sobriety or who are new to service.

• Choose to be a male newcomer rep, female newcomer rep, or LGBTQ newcomer rep.

• Bring energy, input, and a newcomer’s perspective to MCYPAA discussions.

• Help with basic tasks like setting up chairs, passing flyers, or greeting members.

• Show newcomers that they belong and matter in AA.

• Keeps newcomers involved and coming back.

Security

Current Security:

Open

Newcomer Reps

Current Newcomer Reps:

Open

• Act as MCYPAA's spiritual compass by weaving prayer and spiritual intention into the culture of the committee or event.

• Help the group stay grounded in AA’s principles through regular prayer, reflection, and gentle reminders of why we’re all here.

• Open and close meetings in prayer.

• Create a moment of grounding, quiet, and unity.

• Coordinate optional prayer gatherings (morning meditation, pre-speaker prayer, prayer circles at the bonfire, etc.).

• Make every person feel welcome, seen, and safe—especially newcomers, outsiders, or anyone who might feel nervous or unsure.

• Carry the AA message through warmth, kindness, and connection.

• Welcome everyone enthusiastically, near the entrance, with a smile, handshake, or fist bump.

• Gently identify and connect with newcomers and those new to MCYPAA.

• Offer literature, meeting guides, coffee, conversation, or help finding a seat.

Prayer

Current Prayer:

Open

Greeter

Current Greeter:

Open

• Order and manage the sale of branded MCYPAA items.

• Raise funds and spread unity while staying aligned with AA principles (especially 6th, 7th, and 12th Traditions).

• Coordinate with Graphics to design and approve merchandise.

• Ensure designs are appropriate and aligned with the theme of the event or MCYPAA (to respect AA's Traditions, do not use AA logos, the circle/triangle symbol, or Big Book cover).

• Track sales and inventory of merchandise.

• Set up and staff the merchandise table.

• Serve as the bridge between MCYPAA and other YPAA committees—locally, regionally, and nationally.

• Foster connection, unity, and collaboration within the broader YPAA service structure.

• Represent MCYPAA at other YPAA events and business meetings.

• Report to MCYPAA what is happening in the wider world of young people’s AA.

• Promote MCYPAA events to other YPAA committees.

• Create a network of YPAA liaisons across the state.

• Uphold AA Unity and Traditions by avoiding competition.

Merchandise

Current Merchandise:

Open

YPAA Liaison

Current YPAA Liaison:

Open

• Represent MCYPAA at outside events, including other YPAA conferences, Area and District events, Alano Club fundraisers, etc.

• Serve as a point of contact and promote MCYPAA service work, events, or conference bids.

• Plan collaborations with other committees

• Promote unity through encouraging members to attend and support events from other parts of AA.

• Rally the MCYPAA committee to show up in numbers!

• Report to MCYPAA what is happening in the broader fellowship, including upcoming events.

• Support and connect with new or forming YPAA committees—help them get started, feel supported, and stay connected to the larger YPAA network.

• Carry the message of YPAA to places or people who don’t yet have it.

• Invite new YPAAs to co-host events.

• Travel and outreach to underserved areas, bringing enthusiasm and experience with starting and sustaining a committee.

• Report to MCYPAA where outreach is happening, what is developing, and who is starting to get involved.

Special Events Liaison

Current Special Events Liaison:

Open

New YPAA Outreach

Current New YPAA Outreach:

Open

• A Member-at-Large is a trusted servant who doesn't have a specific position but is still an active voting member and contributor to the committee's work.

• Support various subcommittees, bring experience, stability, and willingness.

• Attend all business meetings.

• Vote on motions.

• Share input on committee matters.

• Ensure decisions reflect AA principles and group conscience.

• Stick around, carry institutional memory, and help preserve continuity during leadership transitions.

• Lead panels, moderate discussions, and mentor new members.

Member-at-Large

Members-at-Large are always welcome.

Contact Us

Reach out to learn more about the MCYPAA committee and open positions.